Other configuration settings

The following table contains a description of the Other configuration settings in Collibra.

Setting Description
Any guest user can start the workflow.

Indicates if guest users can start the workflow.

If selected, users who are not signed in can start the workflow. When guest users start a workflow, some basic information, such as first name, last name and email address, is requested of them. You can then use this information to contact the user again, if needed.

  • This option overrides any roles that are specified in the Roles section.
  • If you select this option, you cannot select the Any signed in user can start the workflow option.
Any signed in user can start the workflow.

Indicates that any user who is signed in can start the workflow.

  • This option overrides any roles that are specified in the Roles section.
  • If you select this option, you cannot select the Any guest user can start the workflow option.
Perform candidate user check on workflow start.

Checks if all workflow user tasks have a candidate user expression that can be resolved to at least one Collibra Data Intelligence Cloud user.

If you select this option and there is at least one task that cannot be assigned to a user, the workflow does not start and you see an error message.

If you clear this option and there is at least one task that cannot be assigned to a user, the workflow starts and progresses up to the last user task before the task that cannot be assigned. You see an error message and you can either fulfill the requirements so that the task can be assigned or cancel the workflow.

This workflow can only run once at the same time on a specific resource.

Determines if you can start a workflow multiple times, simultaneously for the same resource.

If selected, you can only start the workflow once for a given resource. If any user tries to start the same workflow for the same resource, an error message is displayed. However, users can still start the same workflow for a different resource or another workflow for the same resource.

If Lock resource is also selected, no other workflow can start on the same resource while this workflow is running neither can this workflow start if any other workflow is running on the same resource.

Show in global create.

Allows you to start the workflow from the global Plus icon Create button.

This option is only valid for workflows where the scope is set to Global.