Request Data Sets Access configuration
Access the workflow configuration via 
Settings → Workflows → Definitions → Request Data Sets Access.
Description
Use this flow to request access to all assets referenced in this shopping cart. The owners of the related data will have to approve the request.
Applies to
This workflow applies to the following asset types:
|
Asset type |
Restriction |
Remark |
|---|---|---|
| Data Usage | None | None |
Configuration variables
You can edit the configuration variables directly from the workflow definition page by clicking 
in the upper-right corner of the variables table.
|
Variable |
Description |
Default value |
|---|---|---|
| dataUsageName |
Please give your data usage request a name. |
data usage name |
| voteTimeoutDuration |
Timeout before voting process is forced to continue. |
P1M |
| voteWarningTimeDuration |
Please enter time duration before a voting reminder is send. |
B5D |
|
sendVotingActionEmails |
Send an action email to users that are required to vote in the process. |
true |
|
voteCompletionPercentage |
Percentage required to vote before completion. |
100 |
Start label
The start label is the name of the workflow when it is visible as a button on a resource page or in the drop-down list when you add it as a button on a dashboard. You can find the Start Label section in the upper-right corner of the workflow definition page.
Default value: Requests Assets Access
Click Edit to edit the label.
Start Event
A start event is an event that triggers the workflow, for example starting the workflow when an asset is created.
There is no packaged default value.
Click Edit to edit the start event list.
Roles
The roles define the permissions to manage the workflow. For example, if a certain tasks must be urgently executed but the responsible person is on sick leave, a user with the defined role can reassign that task to somebody else.
|
Action |
Roles |
|---|---|
|
Start workflow The button with the start label is available to users with these roles. |
There is no packaged default value. |
|
Stop workflow The option to cancel the workflow is available to users with these roles. |
There is no packaged default value. |
|
Reassign tasks The option to reassign the task is available to users with these roles. |
There is no packaged default value. |
Other
The settings in this section define global restrictions that apply to the workflow such as:
- Accessibility to guest or logged in users.
- Checking that the roles required by the workflow are not empty.
- Preventing the same worflow or other workflows from running on the same resource.
- Making the workflow available to be added to a dashboard.
| Setting | Enabled |
|---|---|
| Any guest user can start the workflow. | No |
| Any signed in user can start the workflow. | Yes |
| Perform candidate user check on workflow start. | Yes |
| This workflow can only run once at the same time on a specific resource. | Yes |
| Lock resource. | No |
| Show in global create. | No |