Propose New Business Asset configuration

Access the workflow configuration via SettingsWorkflowsDefinitionsPropose New Business Asset.


This process can be used to propose new business assets. The term will be created using the entered characteristics and placed in the "Data Governance Council" community.

Applies to

This workflow applies to the global level. You can add it to the dashboard.

Configuration variables

You can edit the configuration variables directly from the workflow definition page by clicking in the upper-right corner of the variables table.

Variable Description Default value
intakeVocabulary The UUID of the domain. By default, New Processes 00000000-0000-0000-0000-000000006017
noteAttributeTypeUuid The UUID of the note attribute. By default, Note 00000000-0000-0000-0000-000000003116
usesRelationTypeUuid The UUID of the relation type. By default, Asset uses Asset 00000000-0000-0000-0000-000000007004
definitionAttributeTypeUuid The UUID of the definition attribute. By default, Definition 00000000-0000-0000-0000-000000000202

Start label

The start label is the name of the workflow when it is visible as a button on a resource page or in the drop-down list when you add it as a button on a dashboard. You can find the Start Label section in the upper-right corner of the workflow definition page.

Default value: Propose Business Asset

Click Edit to edit the label.

Start event

A start event is an event that triggers the workflow, for example starting the workflow when an asset is created.

There is no packaged default value.


The roles define the permissions to manage the workflow. For example, if a certain tasks must be urgently executed but the responsible person is on sick leave, a user with the defined role can reassign that task to somebody else.

Action Roles
Start workflow
The button with the start label is available to users with these roles.
There is no packaged default value. Settings in the Other section overwrite this value.
Stop workflow
The option to cancel the workflow is available to users with these roles.
There is no packaged default value.
Reassign tasks
The option to reassign the task is available to users with these roles.
There is no packaged default value.


The settings in this section define global restrictions that apply to the workflow such as:

  • Accessibility to guest or logged in users.
  • Checking that the roles required by the workflow are not empty.
  • Preventing the same worflow or other workflows from running on the same resource.
  • Making the workflow available to be added to a dashboard.
Setting Enabled
Any guest user can start the workflow. No
Any signed in user can start the workflow. Yes
Perform candidate user check on workflow start. Yes
This workflow can only run once at the same time on a specific resource. Yes
Lock resource. No
Show in global create. Yes