System instances
This feature is available only in the latest UI.
The System Instances page displays details about active user tasks that are part of Collibra-managed processes, such as requesting a responsibility. These processes provide you with common basic actions that are completed similarly to workflows. Unlike workflows, these processes:
- Do not require users to have roles with workflow permissions.
- Cannot be disabled or configured.
- Are automatically updated.
You must have the Sysadmin global role or a global role that has at least the Workflow Administration global permission to access this page:
-
On the main toolbar, click
, and then click
Settings.
The Collibra settings page opens. - In the
Workflows section, click System Instances.
The overview of system instances appears.
|
Column |
Description |
|---|---|
| Workflow | The name of the process. |
| Resource | The resource the process is associated with. Click the resource name to go to the resource page. |
| Task | The name of the active user task. |
| Users | The users the active task is assigned to. Click the user name to go to the user profile page. |
| Start Date | The start date of the process. |
| Error | Possible error message if the system instance encountered an error. |
| Actions | Button to delete the system instance. |
You can filter by workflow or resource name and sort by starting date.
Collibra-managed processes
Collibra provides the following processes:
| Process | Description |
|---|---|
| requestResponsibilityForDomain | Allows you to submit a request for responsibilities from a domain page to the community managers of that domain. |
| requestResponsibilityForAsset | Allows you to submit a request for responsibilities from an asset page to the community managers of that asset. |