Workflows

Collibra workflows let you model your processes and manage their implementation in the Collibra Platform by combining the BPMN standard with embedded Groovy scripts and granular scope and permissions.

Where do you want to go?

Workflow Designer

Model approval flows, governance routines, and notifications as BPMN processes, then attach Groovy scripts and delegates.

Managing workflows

Publish, configure, and govern workflows in Collibra, from permissions to day-to-day operation.

Script tasks

Use Groovy script tasks and the Collibra Java API to read and write data from inside a workflow.

Tutorials

Follow worked examples, from a first dynamic-form workflow to notifications and asset operations.

---

Build your first workflow

Get started

Learn how the Workflow Designer fits into Collibra and what you need before you build.

About the designer

Design a process

Lay out a BPMN process, configure tasks and gateways, and connect it to Collibra events.

Designing workflows

Use script tasks

Drive Collibra from inside a workflow with Groovy and the Java API beans.

Script tasks

---

The Collibra Java API

Workflow script tasks call the Collibra Java API. The interfaces such as assetApi and attributeApi are already instantiated and available to your Groovy scripts. Our tutorials show how to use builders and common operations.

Online Java API references

You can browse here the Java API references generated for the most recent Collibra release.

Java API reference

Embedded Java API references

Find the Java API references (Javadoc) in your Collibra platform at:

https://<your_collibra_url>/docs/index.html

You can also reach them from the help menu, by selecting API documentation and then one of the Java APIs.

Downloadable JAVA API references

Download the complete Collibra Java API references to access them wherever you work. The bundle provides an offline, structured view of packages, classes, methods, and DTOs. Use it to review API capabilities, plan integrations and workflow automation, and ground AI agents in accurate API context.

2026.07

2026.08

2026.09