Out-of-the-box workflow deployments

In general, when you start your Collibra Data Intelligence Platform environment, all missing out-of-the-box (OOTB) workflows are deployed, enabled and configured with the default settings.

OOTB workflows are not automatically updated after an upgrade.

The following list of rules applies to OOTB workflow deployments in version 5.1 or newer when you (re)start an environment:

• OOTB workflows that are missing (deleted or never deployed), are deployed, enabled and configured with the default settings.
• Deployed OOTB workflows are not automatically updated, even if they are not customized. To install a new version of an OOTB workflow, do either of the following:
  • Remove the existing workflow and then restart the environment.
  • Download the updated workflows from the Community Downloads page:
    1. Select your Collibra version.
    2. In the Out-of-the-box workflows section:
       • Select OOTB-workflows-dgc.zip to download versions of the workflows that you can deploy directly to your Collibra environment.
       • Select OOTB-workflows-designer.zip to download versions of the workflows that you can import into Workflow Designer.
    3. Customize the workflows if necessary.
    4. Deploy the workflows to your environment.
• If you created a workflow with the name of an OOTB workflow and the actual OOTB workflow is not deployed, the actual OOTB workflow is deployed, enabled and configured with a name having an OOTB_ prefix, for example OOTB_Approval Process.

Disable the OTTB workflows you do not want to use. If you delete them, they are redeployed when you restart the environment.