Out-of-the-box workflow publishing

In general, when you start your Collibra Platform environment, all missing out-of-the-box (OOTB) workflows are published, enabled and configured with the default settings.

OOTB workflows are not automatically updated after an upgrade.

The following list of rules applies to OOTB workflow publishing in version 5.1 or newer when you (re)start an environment:

• OOTB workflows that are missing (deleted or never published), are published, enabled and configured with the default settings.
• Published OOTB workflows are not automatically updated, even if they are not customized. To install a new version of an OOTB workflow, do either of the following:
  • Remove the existing workflow and then restart the environment.
  • Download the updated workflows from the Community Downloads page:
    1. Select your Collibra version.
    2. In the Out-of-the-box workflows section, download the ZIP file.
    3. Extract the required out-of-he-box workflows from the archive.
    4. Customize the workflows if necessary.
    5. Publish the workflows to your environment.
• If you created a workflow with the name of an OOTB workflow and the actual OOTB workflow is not published, the actual OOTB workflow is published, enabled and configured with a name having an OOTB_ prefix, for example OOTB_Approval Process.

Disable the OTTB workflows you do not want to use. If you delete them, they are republished when you restart the environment.