System instances

This feature is available only in the latest UI.

The System Instances page displays details about active user tasks that are part of Collibra-managed processes, such as requesting a responsibility. These processes provide you with common basic actions that are completed similarly to workflows. Unlike workflows, these processes:

• Do not require users to have roles with workflow permissions.
• Cannot be disabled or configured.
• Are automatically updated.

You must have the Sysadmin global role or a global role that has at least the Workflow Administration global permission to access this page:

1. On the main toolbar, click → Settings.
   The Settings page opens.
2. In the Workflows section, click System Instances.
   The overview of system instances appears.

Column	Description
Workflow	The name of the process.
Resource	The resource the process is associated with. Click the resource name to go to the resource page.
Task	The name of the active user task.
Users	The users the active task is assigned to. Click the user name to go to the user profile page.
Start Date	The start date of the process.
Error	Possible error message if the system instance encountered an error.
Actions	Button to delete the system instance.

You can filter by workflow or resource name and sort by starting date.

Collibra-managed processes

Collibra provides the following processes:

Process	Description
requestResponsibilityForDomain	Allows you to submit a request for responsibilities from a domain page to the community managers of that domain.
requestResponsibilityForAsset	Allows you to submit a request for responsibilities from an asset page to the community managers of that asset.