Form properties

While the Workflow Designer supports form properties for backwards compatibility, use form references when designing user tasks. Form references offer enhanced configuration options.

The behavior of a form property is determined by the Readable parameter:

Readable	Behavior
Clear (recommended)	Creates a configuration variable that you can later edit on the workflow definition page in Collibra.
Selected (not recommended)	Creates an individual input element that is part of a dialog box presented to the user before the workflow starts.

Form property parameters

Form property parameters determine the value and class of the stored value for configuration variables. If used in a start form or user task (not recommended), they also determines the type of input that appears in the dialog box or task sidebar.

Parameter	Description
Id (required)	The unique ID of the form property. This is also the name of the workflow variable that contains the user-submitted value. IDs cannot include special characters.
Name (recommended)	The description of the configuration variable. If used in a start form or user task (not recommended), the label that is displayed on the form, next to the property.
Responsibilities (required)	The form property type.
Expression (not used for configuration variables)	Use an expression to show a value for this form. `${1 > 2}` shows "False" for a Boolean. You must clear the Writable parameter. The class of the stored value for the expression result must match that of the property. The form variable does not retain the shown value.
Variable (not used for configuration variables)	Use a variable to show the value of that variable. If you select the Writable parameter, the user can change the value of the variable. `variableName` for a Boolean variable that has the value `false` shows "False". If the user selects True for this property, the value of `variableName` updates to `true`. The class of the stored value for the variable must match that of the property.
Default (mandatory for configuration variables)	The default value for the property. You can also use variables, such as `${variableName}` or expressions, such as `${1 > 2}` The class of the stored value for the variable or the expression result must match that of the property.
Required	Whether it is mandatory to enter a value for the property. Select this checkbox for configuration variables.
Readable	Whether the property is shown to the user. Clear this checkbox for configuration variables.
Writable	Whether the user can change the current value.