> For the complete documentation index, see [llms.txt](https://developer.collibra.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://developer.collibra.com/workflows/out-of-the-box-workflows-walk-throughs/request-assets-access/request-assets-access-configuration.md).

# Request Assets Access configuration

Access the workflow configuration via <img src="/files/z1HCxBZOW9FBa1zw6N9e" alt="" data-size="line"> **Settings** → **Workflows** → **Definitions** → **Request Assets Access**.

![](/files/0NrsPSTzYA6EKhem3dBs)

## Description

Use this flow to request access to all assets referenced in this shopping cart. The owners of the related data will have to approve the request.

## Applies to

This workflow applies to the following asset types:

| Asset type | Restriction | Remark |
| ---------- | ----------- | ------ |
| Data Usage | None        | None   |

## Configuration variables

You can edit the configuration variables directly from the workflow definition page by clicking <img src="/files/yDZuI3skJw21aMCfZ1eF" alt="" data-size="line"> in the upper-right corner of the variables table.

| Variable                 | Description                                                             | Default value   |
| ------------------------ | ----------------------------------------------------------------------- | --------------- |
| dataUsageName            | Please give your data usage request a name.                             | data usage name |
| voteTimeoutDuration      | Timeout before voting process is forced to continue.                    | P1M             |
| voteWarningTimeDuration  | Please enter time duration before a voting reminder is send.            | B5D             |
| sendVotingActionEmails   | Send an action email to users that are required to vote in the process. | true            |
| voteCompletionPercentage | Percentage required to vote before completion.                          | 100             |

## Start label

The start label is the name of the workflow when it is visible as an action item on a resource page or as a button on a dashboard. You can find the **Start Label** section in the upper-right corner of the workflow definition page.

Default value: Request Assets Access

Click **Edit** to edit the label.

## Start Event

A start event is an event that triggers the workflow, for example starting the workflow when an asset is created.

There is no out-of-the-box default value.

Click **Edit** to edit the start event list.

## Roles

The roles define the permissions to manage the workflow. For example, if a certain tasks must be urgently executed but the responsible person is on sick leave, a user with the defined role can reassign that task to somebody else.

| Action                                                                                     | Roles                                     |
| ------------------------------------------------------------------------------------------ | ----------------------------------------- |
| Start workflow An action item with the start label is available to users with these roles. | There is no out-of-the-box default value. |
| Stop workflow The option to cancel the workflow is available to users with these roles.    | There is no out-of-the-box default value. |
| Reassign tasks The option to reassign the task is available to users with these roles.     | There is no out-of-the-box default value. |

## Other

The settings in this section define global restrictions that apply to the workflow such as:

* Accessibility to guest or logged in users.
* Checking that the roles required by the workflow are not empty.
* Preventing the same worflow or other workflows from running on the same resource.
* Making the workflow available to be added to a dashboard.

| Setting                                                                  | Enabled |
| ------------------------------------------------------------------------ | ------- |
| Any user can start the workflow.                                         | Yes     |
| Perform candidate user check on workflow start.                          | Yes     |
| This workflow can only run once at the same time on a specific resource. | Yes     |
| Lock resource.                                                           | No      |
| Show in global create.                                                   | No      |