Request Assets Access configuration

Access the workflow configuration via Settings → Workflows → Definitions → Request Assets Access.

Description

Use this flow to request access to all assets referenced in this shopping cart. The owners of the related data will have to approve the request.

Applies to

This workflow applies to the following asset types:

Asset type	Restriction	Remark
Data Usage	None	None

Configuration variables

You can edit the configuration variables directly from the workflow definition page by clicking in the upper-right corner of the variables table.

Variable	Description	Default value
dataUsageName	Please give your data usage request a name.	data usage name
voteTimeoutDuration	Timeout before voting process is forced to continue.	P1M
voteWarningTimeDuration	Please enter time duration before a voting reminder is send.	B5D
sendVotingActionEmails	Send an action email to users that are required to vote in the process.	true
voteCompletionPercentage	Percentage required to vote before completion.	100

Start label

The start label is the name of the workflow when it is visible as an action item on a resource page or as a button on a dashboard. You can find the Start Label section in the upper-right corner of the workflow definition page.

Default value: Request Assets Access

Click Edit to edit the label.

Start Event

A start event is an event that triggers the workflow, for example starting the workflow when an asset is created.

There is no out-of-the-box default value.

Click Edit to edit the start event list.

Roles

The roles define the permissions to manage the workflow. For example, if a certain tasks must be urgently executed but the responsible person is on sick leave, a user with the defined role can reassign that task to somebody else.

Action	Roles
Start workflow An action item with the start label is available to users with these roles.	There is no out-of-the-box default value.
Stop workflow The option to cancel the workflow is available to users with these roles.	There is no out-of-the-box default value.
Reassign tasks The option to reassign the task is available to users with these roles.	There is no out-of-the-box default value.

Other

The settings in this section define global restrictions that apply to the workflow such as:

• Accessibility to guest or logged in users.

• Checking that the roles required by the workflow are not empty.

• Preventing the same worflow or other workflows from running on the same resource.

• Making the workflow available to be added to a dashboard.

Setting	Enabled
Any user can start the workflow.	Yes
Perform candidate user check on workflow start.	Yes
This workflow can only run once at the same time on a specific resource.	Yes
Lock resource.	No
Show in global create.	No