> For the complete documentation index, see [llms.txt](https://developer.collibra.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://developer.collibra.com/workflows/out-of-the-box-workflows-walk-throughs/propose-new-data-asset/propose-new-data-asset-configuration.md).

# Propose New Data Asset configuration

Access the workflow configuration via <img src="/files/z1HCxBZOW9FBa1zw6N9e" alt="" data-size="line"> **Settings** → **Workflows** → **Definitions** → **Propose New Data Asset**.

![](/files/uV7STz53SvCnqN4ZQkZP)

## Description

This process can be used to propose new data assets. The term will be created using the entered characteristics and placed in the "Data Governance Council" community.

## Applies to

This workflow applies to the global level. You can add it to the dashboard.

## Configuration variables

You can edit the configuration variables directly from the workflow definition page by clicking <img src="/files/yDZuI3skJw21aMCfZ1eF" alt="" data-size="line"> in the upper-right corner of the variables table.

| Variable                     | Description                                                            | Default value                        |
| ---------------------------- | ---------------------------------------------------------------------- | ------------------------------------ |
| intakeVocabulary             | The UUID of the domain. By default, **New Data Assets**                | 00000000-0000-0000-0000-000000006015 |
| exampleAttributeTypeUuid     | The UUID of the example attribute. By default, **Descriptive Example** | 00000000-0000-0000-0000-000000003115 |
| noteAttributeTypeUuid        | The UUID of the note attribute. By default, **Note**                   | 00000000-0000-0000-0000-000000003116 |
| usesRelationTypeUuid         | The UUID of the relation type. By default, **Asset uses Asset**        | 00000000-0000-0000-0000-000000007004 |
| descriptionAttributeTypeUuid | The UUID of the description attribute. By default, **Description**     | 00000000-0000-0000-0000-000000003114 |

## Start label

The start label is the name of the workflow when it is visible as an action item on a resource page or as a button on a dashboard. You can find the **Start Label** section in the upper-right corner of the workflow definition page.

Default value: Propose Data Asset

Click **Edit** to edit the label.

## Start event

A start event is an event that triggers the workflow, for example starting the workflow when an asset is created.

There is no out-of-the-box default value.

## Roles

The roles define the permissions to manage the workflow. For example, if a certain tasks must be urgently executed but the responsible person is on sick leave, a user with the defined role can reassign that task to somebody else.

| Action                                                                                     | Roles                                                                                                   |
| ------------------------------------------------------------------------------------------ | ------------------------------------------------------------------------------------------------------- |
| Start workflow An action item with the start label is available to users with these roles. | There is no out-of-the-box default value. Settings in the [Other](#Other) section overwrite this value. |
| Stop workflow The option to cancel the workflow is available to users with these roles.    | There is no out-of-the-box default value.                                                               |
| Reassign tasks The option to reassign the task is available to users with these roles.     | There is no out-of-the-box default value.                                                               |

## Other

The settings in this section define global restrictions that apply to the workflow such as:

* Accessibility to guest or logged in users.
* Checking that the roles required by the workflow are not empty.
* Preventing the same worflow or other workflows from running on the same resource.
* Making the workflow available to be added to a dashboard.

| Setting                                                                  | Enabled |
| ------------------------------------------------------------------------ | ------- |
| Any user can start the workflow.                                         | Yes     |
| Perform candidate user check on workflow start.                          | Yes     |
| This workflow can only run once at the same time on a specific resource. | Yes     |
| Lock resource.                                                           | No      |
| Show in global create.                                                   | Yes     |