Propose New Business Term configuration

Access the workflow configuration via Settings → Workflows → Definitions → Propose New Business Term.

Description

This process can be used to propose new business terms. The term will be created using the entered characteristics and placed in the "Data Governance Council" community.

Applies to

This workflow applies to the global level. You can add it to the dashboard.

Configuration variables

You can edit the configuration variables directly from the workflow definition page by clicking in the upper-right corner of the variables table.

Variable	Description	Default value
intakeVocabulary	The UUID of the domain. By default, New Business Terms	00000000-0000-0000-0000-000000006013
noteAttributeTypeUuid	The UUID of the note attribute. By default, Note	00000000-0000-0000-0000-000000003116
usesRelationTypeUuid	The UUID of the relation type. By default, Asset uses Asset	00000000-0000-0000-0000-000000007004
descriptionAttributeTypeUuid	The UUID of the description attribute. By default, Description	00000000-0000-0000-0000-000000003114

Start label

The start label is the name of the workflow when it is visible as an action item on a resource page or as a button on a dashboard. You can find the Start Label section in the upper-right corner of the workflow definition page.

Default value: Propose Business Term

Click Edit to edit the label.

Start event

A start event is an event that triggers the workflow, for example starting the workflow when an asset is created.

There is no out-of-the-box default value.

Roles

The roles define the permissions to manage the workflow. For example, if a certain tasks must be urgently executed but the responsible person is on sick leave, a user with the defined role can reassign that task to somebody else.

Action	Roles
Start workflow An action item with the start label is available to users with these roles.	There is no out-of-the-box default value. Settings in the Other section overwrite this value.
Stop workflow The option to cancel the workflow is available to users with these roles.	There is no out-of-the-box default value.
Reassign tasks The option to reassign the task is available to users with these roles.	There is no out-of-the-box default value.

Other

The settings in this section define global restrictions that apply to the workflow such as:

• Accessibility to guest or logged in users.

• Checking that the roles required by the workflow are not empty.

• Preventing the same worflow or other workflows from running on the same resource.

• Making the workflow available to be added to a dashboard.

Setting	Enabled
Any user can start the workflow.	Yes
Perform candidate user check on workflow start.	Yes
This workflow can only run once at the same time on a specific resource.	Yes
Lock resource.	No
Show in global create.	Yes