> For the complete documentation index, see [llms.txt](https://developer.collibra.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://developer.collibra.com/workflows/out-of-the-box-workflows-walk-throughs/approval-process/approval-process-configuration.md).
# Approval Process configuration
Access the workflow configuration via 
**Settings** → **Workflows** → **Definitions** → **Approval Process**.
## Applies to
This workflow applies to the following asset types:
| Asset type | Restriction | Remark |
| ------------------- | ----------- | ------ |
| Business Asset | None | None |
| Data Asset | None | None |
| Governance Asset | None | None |
| Technology Asset | None | None |
| Workflow Definition | None | None |
{% hint style="info" %}
When you select a parent asset type, it includes all of its children. For example, if you select **Business Asset**, the workflow also applies to **Business Term** because it is a type of **Business Asset**.
{% endhint %}
## Configuration variables
You can edit the configuration variables directly from the workflow definition page by clicking 
in the upper-right corner of the variables table.
| Variable | Description | Default value |
| ------------------------------------------ | ---------------------------------------------------------------------------------------------- | ------------------------------------ |
| smeUserExpression | User expression for the "Subject Matter Expert" lane in the process | {role(Subject Matter Expert)} |
| stakeholderUserExpression | User expression for the Stakeholder lane in the process | {role(Stakeholder)} |
| stewardUserExpression | User expression for the Steward lane in the process | {role(Business Steward)} |
| reviewTimeoutDuration | Time before review task is forced to continue | B7D |
| voteTimeoutDuration | Timeout before voting process is forced to continue. | B7D |
| voteWarningTimeDuration | Please enter time duration before a voting reminder is send. | B5D |
| reviewWarningTimeDuration | Time duration before sending reminder in "Review Definition" task | B5D |
| commentTimeoutDuration | Time duration before the comment sub-process is ended | B5D |
| acceptedStatusId | Accepted Status Id | 00000000-0000-0000-0000-000000005009 |
| underReviewStatusId | Under Review Status Id | 00000000-0000-0000-0000-000000005020 |
| comment\_provideDueDate | The due date expressed in duration for task "comment\_provide". | B1M |
| comment\_provideTaskNotificationEnabled | Send notification emails for task "comment\_provide". | true |
| comment\_provideEscalationDuration | The escalation time duration for task "comment\_provide". | B1M |
| comment\_provideEscalationType | The escalation type for task "comment\_provide". | mail |
| address\_commentsDueDate | The due date expressed in duration for task "address\_comments". | B1M |
| address\_commentsTaskNotificationEnabled | Send notification emails for task "address\_comments". | true |
| address\_commentsEscalationDuration | The escalation time duration for task "address\_comments". | B1M |
| address\_commentsEscalationType | The escalation type for task "address\_comments". | mail |
| correct\_definitionDueDate | The due date expressed in duration for task "correct\_definition". | B1M |
| correct\_definitionTaskNotificationEnabled | Send notification emails for task "correct\_definition". | true |
| correct\_definitionEscalationDuration | The escalation time duration for task "correct\_definition". | B1M |
| correct\_definitionEscalationType | The escalation type for task "correct\_definition". | mail |
| sendVotingActionEmails | Send an action email to users that are required to vote in the process. | false |
| voteCompletionPercentage | Percentage required to vote before completion. | 100 |
| reviewCompletionPercentage | Percentage of users for "Review Definition" that need to complete their task before continuing | 100 |
## Start label
The start label is the name of the workflow when it is visible as an action item on a resource page or as a button on a dashboard. You can find the **Start Label** section in the upper-right corner of the workflow definition page.
Default value: Approval
Click **Edit** to edit the label.
## Start Event
A start event is an event that triggers the workflow, for example starting the workflow when an asset is created.
There is no out-of-the-box default value.
## Roles
The roles define the permissions to manage the workflow. For example, if a certain tasks must be urgently executed but the responsible person is on sick leave, a user with the defined role can reassign that task to somebody else.
| Action | Roles |
| ------------------------------------------------------------------------------------------ | ------------------------------------------------------------ |
| Start workflow An action item with the start label is available to users with these roles. | - Community Manager
- Business Steward
|
| Stop workflow The option to cancel the workflow is available to users with these roles. | - Community Manager
- Business Steward
|
| Reassign tasks The option to reassign the task is available to users with these roles. | - Community Manager
- Business Steward
|
## Other
The settings in this section define global restrictions that apply to the workflow such as:
* Accessibility to guest or logged in users.
* Checking that the roles required by the workflow are not empty.
* Preventing the same worflow or other workflows from running on the same resource.
* Making the workflow available to be added to a dashboard.
| Setting | Enabled |
| ------------------------------------------------------------------------ | ------- |
| Any user can start the workflow. | Yes |
| Perform candidate user check on workflow start. | Yes |
| This workflow can only run once at the same time on a specific resource. | Yes |
| Lock resource. | No |
| Show in global create. | No |