> For the complete documentation index, see [llms.txt](https://developer.collibra.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://developer.collibra.com/workflows/out-of-the-box-workflows-walk-throughs/approval-process.md).

# Approval Process

The Approval Process workflow allows you to approve an asset in Collibra. This is a more powerful version of the Simple Approval Process.

![](/files/pAq8Kk5PGZADE9LFuitj)

## Roles

| Role                  | Task                                                         | Required |
| --------------------- | ------------------------------------------------------------ | -------- |
| Subject Matter Expert | <ul><li>Review definition</li><li>Process comments</li></ul> | Yes      |
| Stakeholder           | <ul><li>Provide comment</li></ul>                            | Yes      |
| Business Steward      | <ul><li>Vote for approval</li></ul>                          | Yes      |

## Workflow status transformations

| Status       | Description                                |
| ------------ | ------------------------------------------ |
| Candidate    | The initial status of an asset.            |
| Under Review | The stakeholders are reviewing an asset.   |
| Accepted     | The stewards approved an asset definition. |

## Start the workflow

Select **Actions** → **Approval** on an asset page to start the workflow. You can [edit](/workflows/out-of-the-box-workflows-walk-throughs/approval-process/approval-process-configuration.md#start) the label of this button on the workflow definition page.

## Review the definition

Each subject matter expert reviews the attributes and relations of the asset as part of a [Voting Sub-Process](/workflows/out-of-the-box-workflows-walk-throughs/voting-sub-process.md)

The subject matter experts receive a task to either approve or reject the changes made to the asset.

<img src="/files/OUBhY5a4vAFjnL8WUp9K" alt="" width="25%">

The status of the asset changes to **Under Review** when the subject matter experts vote to approve. If the changes are rejected, the start user is notified to update the asset attributes and the process can be restarted.

## Provide comments

After the approval vote, each stakeholder reviews the asset and provides comments.

The stakeholders receive a task to provide comments.

<img src="/files/M1q1Gslz6uLZH3cd1gMi" alt="" width="25%">

## Process comments

Once comments are provided, each subject matter expert reviews the changes.

<img src="/files/dLJPJA17wnUX0WtFsfpL" alt="" width="25%">

## Vote for approval

In this step of the process, the stewards vote for approval. The stewards receive a task to approve or reject the asset definition.

If you have set the **sendVotingActionEmails** to `true`, the stewards also receive an email notification to approve.

If approved, the asset status is set to **Accepted** and the comments are automatically attached to the asset. The start user and stakeholders are notified by mail of the completion of the process.

If rejected, the start user and stakeholders are notified by mail and the subject matter experts are prompted to review and vote on the new asset again.