View running workflow instances

The workflows instances page displays details about running workflows that contain active user tasks. If the user task is part of a sub-process, you can see details about both the main process and the sub-process.

You cannot view running workflows that contain only script tasks or that do not contain any more user tasks.

You must have the Sysadmin global role or a global role that has at least the Workflow Administration global permission to access this page:

Latest UI

1

On the main toolbar, click → Settings. The Settings page opens.

2

In the Workflows section, click Instances. The overview of workflow instances appears.

3

To view and manage ongoing tasks of Collibra-managed processes, click System Instances.

Classic UI

Column	Description
Workflow	The name of the running workflow.
Resource	The resource the workflow is associated with. Click the resource name to go to the resource page.
Task	The name of the active user task.
Users	The users the active task is assigned to. Click the user name to go to the user profile page. When there are multiple users assigned to a task, you might only see their avatars. Click in the upper-right corner of the table to wrap the text onto multiple lines.
Start Date	The start date of the process.
Error	Possible error message if the workflow instance encountered an error.
Actions	Button to delete the workflow instance.

You can filter by workflow or resource name and sort by starting date.