> For the complete documentation index, see [llms.txt](https://developer.collibra.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://developer.collibra.com/workflows/managing-workflows-in-collibra/view-running-workflow-instances.md).

# View running workflow instances

The workflows instances page displays details about running workflows that contain active user tasks. If the user task is part of a sub-process, you can see details about both the main process and the sub-process.

{% hint style="info" %}
You cannot view running workflows that contain only script tasks or that do not contain any more user tasks.
{% endhint %}

You must have the Sysadmin global role or a global role that has at least the Workflow Administration global permission to access this page:

{% tabs %}
{% tab title="Latest UI" %}
{% stepper %}
{% step %}
On the main toolbar, click <img src="/files/ySBCRBEDHEzOjr0ezM0a" alt="Products icon" data-size="line"> → <img src="/files/zKTZ6Dn3KsOlOa4U7Hzf" alt="Cogwheel icon" data-size="line"> **Settings**.\ <i class="fa-chevrons-right">:chevrons-right:</i> The **Settings** page opens.
{% endstep %}

{% step %}
In the <img src="/files/ooyxXSpBaZyl0jWeQTPP" alt="Workflow icon" data-size="line"> **Workflows** section, click **Instances**.\ <i class="fa-chevrons-right">:chevrons-right:</i> The overview of workflow instances appears.
{% endstep %}

{% step %}
To view and manage ongoing tasks of [Collibra-managed processes](/workflows/managing-workflows-in-collibra/system-instances.md), click **System Instances**.
{% endstep %}
{% endstepper %}

![](/files/A6ybhOYMjseGoBPeE2Gc)
{% endtab %}

{% tab title="Classic UI" %}

1. On the main toolbar, click <img src="/files/ySBCRBEDHEzOjr0ezM0a" alt="Products icon" data-size="line"> → <img src="/files/zKTZ6Dn3KsOlOa4U7Hzf" alt="Cogwheel icon" data-size="line"> **Settings**.\ <i class="fa-chevrons-right">:chevrons-right:</i> The **Settings** page opens.
2. In the <img src="/files/ooyxXSpBaZyl0jWeQTPP" alt="Workflow icon" data-size="line"> **Workflows** section, click **Instances**.\ <i class="fa-chevrons-right">:chevrons-right:</i> The overview of workflow instances appears.

![](/files/jMGivNcO7rcuoDleiIou)
{% endtab %}
{% endtabs %}

| Column     | Description                                                                                                                                                                                                                                                                                                                                                                                                                                                                          |
| ---------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ |
| Workflow   | The name of the running workflow.                                                                                                                                                                                                                                                                                                                                                                                                                                                    |
| Resource   | <p>The resource the workflow is associated with.</p><div data-gb-custom-block data-tag="hint" data-style="success" class="hint hint-success"><p>Click the resource name to go to the resource page.</p></div>                                                                                                                                                                                                                                                                        |
| Task       | The name of the active user task.                                                                                                                                                                                                                                                                                                                                                                                                                                                    |
| Users      | <p>The users the active task is assigned to.</p><div data-gb-custom-block data-tag="hint" data-style="success" class="hint hint-success"><ul><li>Click the user name to go to the user profile page.</li><li>When there are multiple users assigned to a task, you might only see their avatars. Click <img src="/files/yVDU4QWc4dxAD1QbzJjm" alt="Move up down icon" data-size="line"> in the upper-right corner of the table to wrap the text onto multiple lines.</li></ul></div> |
| Start Date | The start date of the process.                                                                                                                                                                                                                                                                                                                                                                                                                                                       |
| Error      | Possible error message if the workflow instance encountered an error.                                                                                                                                                                                                                                                                                                                                                                                                                |
| Actions    | Button to delete the workflow instance.                                                                                                                                                                                                                                                                                                                                                                                                                                              |

{% hint style="success" %}
You can filter by workflow or resource name and sort by starting date.
{% endhint %}