> For the complete documentation index, see [llms.txt](https://developer.collibra.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://developer.collibra.com/workflows/managing-workflows-in-collibra/view-and-edit-workflows.md).

# View and edit workflows

You can view both the XML schema and a visual representation of the workflow definition in Collibra Platform.

You must have the Sysadmin global role or a global role that has at least the Workflow Administration global permission to access this page:

{% stepper %}
{% step %}
On the main toolbar, click <img src="https://2208542399-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FAeKwSsP1BP6lDDArkTO2%2Fuploads%2Fgit-blob-c495609e46095abc7bbc4b08bd4d0e0beebb917a%2FProductsIcon.svg?alt=media" alt="Products icon" data-size="line"> → <img src="https://2208542399-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FAeKwSsP1BP6lDDArkTO2%2Fuploads%2Fgit-blob-268a786d787f353b92e094a60945df32bf9cb208%2FCogwheelIcon.svg?alt=media" alt="Cogwheel icon" data-size="line"> **Settings**.\ <i class="fa-chevrons-right">:chevrons-right:</i> The **Settings** page opens.
{% endstep %}

{% step %}
Click **Workflows**.\ <i class="fa-chevrons-right">:chevrons-right:</i> The Workflows settings page appears on the **Definitions** tab page.
{% endstep %}

{% step %}
Select a workflow.
{% endstep %}

{% step %}
In the tab pane, click **Flow**.
{% endstep %}
{% endstepper %}

![](https://2208542399-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FAeKwSsP1BP6lDDArkTO2%2Fuploads%2Fgit-blob-dd31fba59e6d6f4a83cf0a3ef4e84337e4fd310f%2Fexample-workflow-flow_new.png?alt=media)

The lower part of the page contains the raw workflow definition:

![](https://2208542399-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FAeKwSsP1BP6lDDArkTO2%2Fuploads%2Fgit-blob-cbb1a08a9a28c5bf2f2ca6b5fb94c3f80090fd73%2Fexample-workflow-xml_new.png?alt=media)

To export the workflow definition as BPMN and edit it, follow the procedures described in the [Edit an out-of-the-box workflow](/workflows/edit-an-out-of-the-box-workflow.md) section of the Workflows documentation.

{% hint style="warning" %}
If the workflow was created using the Workflow Designer, edit the workflow in the Workflow Designer and [publish](/workflows/managing-workflows-in-collibra/publish-a-workflow.md) the new version to your environment.
{% endhint %}

For minor updates, you can edit the XML schema directly:

1. Click **Edit** to edit the XML.
2. Click **Save** in the lower-right part of the page to save your changes and exit edit mode.

{% hint style="info" %}
The changes you make are not reflected in [currently running instances](/workflows/managing-workflows-in-collibra/view-running-workflow-instances.md) of the workflow.
{% endhint %}