> For the complete documentation index, see [llms.txt](https://developer.collibra.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://developer.collibra.com/workflows/managing-workflows-in-collibra/system-instances.md).

# System instances

This feature is available only in the latest UI.

The **System Instances** page displays details about active user tasks that are part of Collibra-managed processes, such as requesting a responsibility. These processes provide you with common basic actions that are completed similarly to workflows. Unlike workflows, these processes:

* Do not require users to have roles with workflow permissions.
* Cannot be disabled or configured.
* Are automatically updated.

You must have the Sysadmin global role or a global role that has at least the Workflow Administration global permission to access this page:

1. On the main toolbar, click <img src="/files/ySBCRBEDHEzOjr0ezM0a" alt="Products icon" data-size="line"> → <img src="/files/zKTZ6Dn3KsOlOa4U7Hzf" alt="Cogwheel icon" data-size="line"> **Settings**.\ <i class="fa-chevrons-right">:chevrons-right:</i> The **Settings** page opens.
2. In the <img src="/files/ooyxXSpBaZyl0jWeQTPP" alt="Workflow icon" data-size="line"> **Workflows** section, click **System Instances**.\ <i class="fa-chevrons-right">:chevrons-right:</i> The overview of system instances appears.

![](/files/oij8ybEKTYkl2iID9vRm)

| Column     | Description                                                                                                                                                                                                  |
| ---------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ |
| Workflow   | The name of the process.                                                                                                                                                                                     |
| Resource   | <p>The resource the process is associated with.</p><div data-gb-custom-block data-tag="hint" data-style="success" class="hint hint-success"><p>Click the resource name to go to the resource page.</p></div> |
| Task       | The name of the active user task.                                                                                                                                                                            |
| Users      | <p>The users the active task is assigned to.</p><div data-gb-custom-block data-tag="hint" data-style="success" class="hint hint-success"><p>Click the user name to go to the user profile page.</p></div>    |
| Start Date | The start date of the process.                                                                                                                                                                               |
| Error      | Possible error message if the system instance encountered an error.                                                                                                                                          |
| Actions    | Button to delete the system instance.                                                                                                                                                                        |

{% hint style="success" %}
You can filter by workflow or resource name and sort by starting date.
{% endhint %}

## Collibra-managed processes

Collibra provides the following processes:

| Process                        | Description                                                                                                      |
| ------------------------------ | ---------------------------------------------------------------------------------------------------------------- |
| requestResponsibilityForDomain | Allows you to submit a request for responsibilities from a domain page to the community managers of that domain. |
| requestResponsibilityForAsset  | Allows you to submit a request for responsibilities from an asset page to the community managers of that asset.  |