> For the complete documentation index, see [llms.txt](https://developer.collibra.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://developer.collibra.com/workflows/edit-an-out-of-the-box-workflow.md).

# Edit an out-of-the-box workflow

Collibra offers a series of out-of-the-box workflows to get you started with your platform. To suit your organizational needs, you can modify them or create your own versions of these workflows.

For minor changes to a deployed out-of-the-box workflow, see [View and edit workflows](/workflows/managing-workflows-in-collibra/view-and-edit-workflows.md). For more substantial changes, you can edit the version deployed in your environment or download the latest version from the [Community Downloads page](https://productresources.collibra.com/downloads/). For details on how out-of-the-box workflows behave in your environment, see [Out-of-the-box workflow publishing](/workflows/managing-workflows-in-collibra/out-of-the-box-workflow-publishing.md).

## Prerequisites

* A global role with the **Workflow Administration** or **System administration** [global permission](https://productresources.collibra.com/docs/collibra/latest/Default.htm#cshid=DOC0630) to upload and download workflows in Collibra.
* A global role with the [**Workflow Designer access**](https://github.com/collibra/documentation/tree/publish/developer/workflows/enable-the-workflow-designer.md) global permission to edit workflows in the Workflow Designer.

## Steps

{% tabs %}
{% tab title="Download the latest version" %}
{% stepper %}
{% step %}
Go to the [Community Downloads page](https://productresources.collibra.com/downloads/).
{% endstep %}

{% step %}
Select your Collibra version.
{% endstep %}

{% step %}
In the **Out-of-the-box workflows** section, download the ZIP file.
{% endstep %}

{% step %}
Extract the required out-of-the-box workflow from the archive.
{% endstep %}

{% step %}
Open the Workflow Designer.
{% endstep %}

{% step %}
Create a new app if required.
{% endstep %}

{% step %}
In the app, add a new model and select **Import** → **Process**.
{% endstep %}

{% step %}
Upload the BPMN file you extracted.\ <i class="fa-chevrons-right">:chevrons-right:</i> A BPMN diagram is displayed. You can now start exploring and changing its properties.
{% endstep %}
{% endstepper %}
{% endtab %}

{% tab title="Use the current version" %}
{% stepper %}
{% step %}
Open Collibra.
{% endstep %}

{% step %}
[Open](/workflows/managing-workflows-in-collibra/view-and-edit-workflows.md) a workflow.
{% endstep %}

{% step %}
In the **Flow** tab, select and copy the XML text.
{% endstep %}

{% step %}
Save the text as a BPMN file.
{% endstep %}

{% step %}
Open the Workflow Designer.
{% endstep %}

{% step %}
Create a new app if required.
{% endstep %}

{% step %}
In the app, add a new model and select **Import** → **Process**.
{% endstep %}

{% step %}
Upload the BPMN file you created.\ <i class="fa-chevrons-right">:chevrons-right:</i> A BPMN diagram identical to the flow view in Collibra is displayed. This means that you imported the file correctly. You can now start exploring and changing its properties.
{% endstep %}
{% endstepper %}
{% endtab %}
{% endtabs %}

After you have edited the workflow, [publish](/workflows/managing-workflows-in-collibra/publish-a-workflow.md) it to Collibra.

{% hint style="info" %}
If you do not change the process model key, the modified workflow replaces the out-of-the-box workflow.
{% endhint %}


---

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