File Upload

The File Upload component allows users to upload a file through the form to the temporary upload folder, where it is typically stored for 24 hours.

The stored value of the variable is the ID of the temporary file as a String. You can use the FileApi to retrieve information about the uploaded file or follow the Add an attachment with a workflow tutorial to add the file as an attachment to the resource the workflow . The following script demonstrates how to add the file as an attachment, assuming the variable that stores the file ID is named file:

import com.collibra.dgc.core.api.dto.instance.attachment.AddAttachmentRequest
import com.collibra.dgc.core.api.model.file.FileInfo

UUID fileUUID = string2Uuid(file)
FileInfo fileInfo = fileApi.getFileInfo(fileUUID)
String fileName = fileInfo.getName()

InputStream fileStream = fileApi.getFileAsStream(fileUUID)

AddAttachmentRequest attachmentRequest = AddAttachmentRequest.builder()
    .baseResourceId(item.getId())
    .baseResourceDiscriminator("Asset")
    .fileStream(fileStream)
    .fileName(fileName)
    .build()

attachmentApi.addAttachment(attachmentRequest)

There is no need to explicitly import com.collibra.dgc.core.api.component.instance.AttachmentApi and com.collibra.dgc.core.api.component.file.FileApi. In the context of workflow script tasks, the <Resource>Api interfaces (such as AssetApi, CommunityTypeApi, FileApi, and so on) are already instantiated and accessible via <resource>Api variables (such as assetApi, communityTypeApi, fileApi, and so on).

General properties

Property	Description
ID	The identifier of the component, primarily used for client-side interactions and identification in the HTML structure of the form. When you add a component, an ID is automatically generated to ensure it is unique in the form.
Label	Text that appears above the form component in Collibra, briefly describing its purpose. This is the main title or question for the field.
Label tooltip	Additional help or information about the field. If defined, a question mark icon appears after the label, showing the tooltip when users hover their pointer over the icon. The tooltip supports plain text only.
Documentation	A text field for internal design notes or future reference about this specific component. This information is not visible in Collibra.
Value	The name of the variable that stores the data entered into this field in Collibra. Use a variable name enclosed in double curly braces, for example {{variableName}}. Since this is a process variable, you can then use it throughout your workflow processes, such as in scripts, other forms, or service tasks. You can also specify where the variable is saved: {{variableName}} or {{self.variableName}}: Stores the value as a process variable in the current workflow. {{parent.variableName}}: Stores the value in a variable that belongs to the immediate parent process of the current workflow. {{root.variableName}}: Stores the value in a variable that belongs to the root process, which is the top-level workflow that started the current one.
Default value	The pre-filled value for the component when the form first appears. A filed shows the default value if the Value property does not set a value explicitly.

Validation properties

Attribute	Description
Required	Whether the component must have a value for the form to be submitted.
Custom validations	A list of additional validations for the component. Each custom validation consists of two parts: Expression: A rule that must evaluate to true for the form to be submitted. Error message: The message that shows if the expression evaluates to false. For example, you can create a validation with the expression {{!(selection && selection.includes('None of the above') && selection.length > 1)}} to prevent combining a non-exclusive option with other selections. The expression describes the valid state, not the error condition. For more information on expression syntax and available JavaScript methods, see Form expressions.

Rendering properties

Property	Description
Ignored	Whether the component is be hidden in the form and any value it might hold is not included in the submission data.
Visible	Whether the component is shown or hidden on the form. You can controlled this unconditionally or through an expression. For example, you can set an expression that hides or shows the component based on a user selection in another component. This property is enabled by default.
Enabled	Whether the component is interactive or read-only on the form. When disabled, users cannot change the component value. This property is enabled by default.
Description	Additional information shown in Collibra below the form field, providing detailed instructions, examples, or essential guidance.