> For the complete documentation index, see [llms.txt](https://developer.collibra.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://developer.collibra.com/workflows/creating-workflows/workflow-basic-configuration-elements/workflow-description.md).

# Workflow description

The workflow description provides details about the purpose and general usage of a workflow.

You can add a description when creating new process models.

You can change the description of a workflow:

{% tabs %}
{% tab title="In Workflow Designer" %}
{% stepper %}
{% step %}
Select your app.
{% endstep %}

{% step %}
Select the process model.\ <i class="fa-chevrons-right">:chevrons-right:</i> The process editor appears.
{% endstep %}

{% step %}
In the attribute bar, in the **General** section, select the **Documentation** attribute.
{% endstep %}

{% step %}
Enter the workflow description.
{% endstep %}

{% step %}
Save your changes.
{% endstep %}
{% endstepper %}
{% endtab %}

{% tab title="In Collibra" %}
{% stepper %}
{% step %}
On the main toolbar, click <img src="/files/M6nz1hzJEDs6R4z6SoGf" alt="Products icon" data-size="line"> → <img src="/files/enFqaM2f7lPrOzgBCLEP" alt="Cogwheel icon" data-size="line"> **Settings**.\ <i class="fa-chevrons-right">:chevrons-right:</i> The **Settings** page opens.
{% endstep %}

{% step %}
Click **Workflows**.\ <i class="fa-chevrons-right">:chevrons-right:</i> The Workflows settings page appears on the **Definitions** tab page.
{% endstep %}

{% step %}
Select a workflow to view the definition settings.
{% endstep %}

{% step %}
In the **Description** section, click **Edit** to edit the description.
{% endstep %}

{% step %}
Click **Save** to apply your changes.
{% endstep %}
{% endstepper %}

{% hint style="info" %}
Uploading a workflow with a modified description also updates this field.
{% endhint %}
{% endtab %}

{% tab title="In the workflow BPMN" %}
Edit the `<documentation>` tag:

```
<process id="approvalProcess" name="Approval Process" isExecutable="true">
  <documentation>
    This is the main approval process for terms.
    The subject matter expert starts by reviewing the definition. 
    After that the stakeholders are given an opportunity to provide 
    comments on the given term. The subject matter expert is then given a 
    task to process the comments and the stewards are asked to vote for 
    term approval. The stakeholders are notified of the final outcome.
  </documentation>....
```

{% endtab %}
{% endtabs %}


---

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